Archive for the 'Reapplication' Category

On Grounds Housing is Still Available!

If your original plans have changed and you still need a place to live next year, or if you are still in the process of deciding what will best fit your needs, we still have room for you in on Grounds Housing. At this point in the process, the next application deadline is 5pm on March 5th. Anyone who wants to stay or move back on Grounds is able to apply. We have space in all housing complexes for either individuals or roommate pairs.

Let us help you. The staff in the Accommodations Office would welcome your call or e-mail. We would be happy to help you talk through your options.

A lease is a lease…..

It’s the time of year when students are beginning to pound the pavement and work their parents about the need to sign a lease for an off-grounds apartment.  The one clear thing that everyone needs to understand before they sign a lease with anyone is that it is a legal commitment/contract.Whether you remain on Grounds, as we hope you will, or choose to move off Grounds,please know that once you sign a lease it’s time for you to quit looking at other options and choices…… you have decided and committed.  A lease is not like a hotel reservation…. you don’t get to change it because something else comes along that looks good —- or a different group that you’ve decided you like more suddently has room for you in a different apartment.

We have had too many instances where students have signed a first lease, and then a second. In one case that I know of, a student signed three leases. You can’t always do/get what you want, just because you want it.  Don’t sign a 2nd lease with anyone unless you are still planning to pay for the first….. A verbal commitment from another student who has expressed an interest in your space is not good enough for you to take that risk.

If you live on Grounds, you are automatically released if you transfer, leave school for any reason, or study abroad.  You can also change rooms any time you want.  It will also cost you about $3,000 less for a 9 month lease (only 12 month leases are available off Grounds).  Off Grounds, the contact is binding no mater what your student status is.  If you are in France for the fall you need to pay your rent or stiff your friends…  More about the advantages of living on Grounds in another post.

Please be clear – you can only sign one lease and all leases are binding legal commitments…  Don’t mess that up and put yourself or you parents in a position you can’t afford…..

There is a surplus of student apartment space in the Charlottesville Community – don’t rush into anything until you are sure that you know who you really want to live with… Wait until you know that  you are ready.

Call and talk to the staff in the Accommodations Office of Housing and Residence Life for any questions.   The off Grounds Housing Office is now a part of Accommodations, along with on Grounds Housing.  This is a change that was made this past summer.  924-3736 is our phone number.

Let us help you with your decision making process.

Finding Housing for Next Year

It is a shock to find that the process of signing leases for off grounds housing begins in Sepember/October.
The message that we want to make sure to communicate to everyone is that you do not have to feel pushed into doing anything that you aren’t ready for…… Don’t rush, it is a big decision, especially if you are a new first year student.

If you’ve decided that you are moving off-Grounds, please consider all of implications of that before you sign a lease and commit yourself to an apartment.  The local student rental market has a large surplus of space.  You can get an apartment any day of the year…

You are currently in the honeymoon phase with your new friends here……  Who you want to live with next year is a big decision.  It is likely that who you want to live with will change as you go through the year.  Once your sign a lease however, your process is over and your are locked into a 12 month lease.

Beginning next Monday, September 24, there are a series of meetings/presentations scheduled to discuss the merits of on Grounds Housing v. what it means to move off Grounds.  3 of these will be held in Alumni hall (with food provided by the Alumni Association).  Please look for the announcement and schedule of these events.

If you have individual questions or concerns, please call the Accommodations Office of Housing and Residence Life at 924-3736.  Our office now covers both on and off Grounds Housing.  For Off-Grounds housing specific questions, contact Vicki Hawes ( .  For On Grounds housing questions contact Kevin Wade (kw7ef).  If they are unavailable, you can also contact me, John Evans (jre9s).  We will be happy to discuss your individual issues and concerns.

The Reapplication process for 12-13 continues

We are now getting new vacancies for the Fall as the Res. Staff makes offers to new Resident Assistants.  This process is expected to create at least 50 vacant spaces all across grounds.  This will enable to us to get that much farther with both future room change requests and with new offers to the waiting list.

I also want to let you know that if you have a space in housing  for next year, but have found something else, depending on where you live, we may be able to grant a release from your contract.  We have a particular need in Johnson, Malone and Weedon, to create more space of incoming Transfer students.  We also have a demand for space in Bice and Lambeth.

I hope that you are enjoying your time away for Spring Break this week.

Housing Application Waiting List

The second round of offers to rising 2nd year students goes out later this afternoon.  There are about 400 offers in this round.  There are also still about 200 rising second year students still on the waiting list.  After that there are about 400 upperclass students waiting to receive offers.

The way the process works, is that we offer out every space that we have available with each set of offers.  What is then available for the next set of offers is the spaces that are not accepted and any other cancellations we receive.   Even though people have been waiting for an offer, if we are not able to give them their first choice, or keep their group together, then they may decide to turn down the offer and move off Grounds.

This year we are experiencing a larger demand, mostly due to the larger size of the first year class.

If you are on the waiting list and know that you want to live in on Grounds Housing, please be patient and stay on the waiting list.  At this point, if you are a member of a 6 person group, it is very unlikely that we will have any spaces for a group that is larger than 2 people.  If we don’t have any group space, we try to keep the group members as close to each other as we can.  Students can then work with each other later to arrange mutual switches, to try to get groups back together -or at least preferred roommate pairs.

If you stay on the waiting list, you will receive an offer.   We don’t ever get to the point where we don’t ever have spaces.  There is always enough change so that we can continue to make offers on a weekly basis.

If you have a question about a specific request or about the process in general, please call the Accommodations Office or stop by and speak with the staff directly.  We welcome the opportunity to help you with your individual or group decision making process.

Thank you for your patience.

Residential College and Language House Applications due on Monday, Nov. 15

The first application deadline for the 2011-12 academic year is Monday, November 15th.  If you are a current student and are interested in living in a residential college or a Language House, please go to the web site of the college or house you wish to apply for and submit it before 5pm on Monday the 15th.  These applications have an earleir deadline because each community has it’s own membership committee that will review the applications and tell us which ones they will accept.  We need those decisions back from them before the December 1st deadline for general upperclass housing so that we can make space offers for these programs at the same time as offers are made to everyone who has applied to live on Grounds next year.  It is possible for you to apply to more than one program -and to receive more than one offer.

Lawn Selection Process

The Lawn Selection Process Steering Committee met last week to update the application, timeline and committee selection process.  Details of that will be coming out soon.  Members of the current 4th year class will receive an e-mail from the Senior Resident of the Lawn, letting them know that they have an opportunity to participate in the process as a member of the selection committee.  Look for that information.   The current members of the 3rd year class will also be receiving an e-mail from the Senior Resident that will give you the information about the application timeline and where to find the application.

A few weeks ago there was a lengthy article in the Cavalier Daily talking about the process and listing the kinds of concerns that students have always had with the process.  I have worked with the process for the past 13 years now and have reviewed the application data each year.  I believe that the process has run well and I have never noticed any patterns in the data that lead me to believe that the process is not fair.  The one variable that we can’t control is the actual decision making process of the individuals who make up the committee.  Having a Committee however that represents each student in several different ways and that has always had at least 35 members reading and voting with equal status is the best protection against any one group being able to unbalance the process.

Please note the information when it comes out and look at how it applies to you or fits with your plans.  The value the student body as a whole places on this process and the willingness to invest time and energy to make sure that the final Lawn community reflects the true diversity of the student body is what makes the process special, unique and a true honor.

Open House – Meeting Upperclass Students

UVa is the only institution that I know of where first year students have an opportunity to visit upperclass living areas in a structured way like this.  The need is based on the separation between where First Year students are housed and where the upperclass areas are placed around grounds.  That’s a natural consequence of the University’s philosophy of housing first year students together.  It is however a great opportunity to be able to go into the rooms and apartments of upperclass students and talk with them directly about what they like or don’t like about living in on Grounds housing.  It also gives everyone a chance to experience the relative distances (all less than 1 mile) from the different areas to the center of Grounds.  I hope that you will find that there is a real range of choices in the options that are available.  You will also find that there are locations available in all areas of grounds.

Please join us for a few minutes.  We hope that it will help clarify things for your decision making.

Parent’s Weekend Open House – Sat. Nov. 6

We have made one significant change to the Open House plan this year.  We will have the start/end point for our buses be the Alderman Library Bus Stop.  In the past we had 2 separate routes leaving from the Alderman and McCormick Road bus stops.  Some of the feedback we received was that it was difficult for some families to make time to participate because it required that people come back to the First Year Areas to get on the buses when everything else for the weekend was scheduled on the center of Grounds.  Having one stop will mean that everyone can ride the same buses and not worry about switching routes at some point.

The staff members on the bus and at our tent at the bus stop can answer any questions you have about the different housing options and the application process and timeline.  In addition to these staff members, the Accommodations Office will also be open from 12:00 noon – 3:00 p.m.  The Accommodations Office of the Housing Division is in Page House of the McCormick Road Area.  The entrance is in the center of the back of the building.  We hope that you will stop in to ask any questions you have even if you don’t have time to participate in the Open House.

The weather forecast is for cool weather (I’m from Wisconsin, so “cold” for me means below freezing).  I hope that we will be surprised with a warm, sunny day.

Open House – Bus Tours on Parent’s Weekend

On Saturday, November 6th, as a part of the Parents Weekend Program, the Housing Division will be holding our annual Open House of Upperclass Housing.  For this we will have students living in Upperclass apartment areas making their apartments available so that first year students can see what the apartments are like, find out where they are and ask the students any questions they have about living there.  We will have buses making loops of Grounds and stopping at the Alderman Library Bus Stop from 12:00 noon – 3:00 p.m.

The Upperclass areas that you can visit include: Bice House, Lambeth Field, Faulkner and Copeley.  The stops don’t include the three Residential Colleges or the Language Houses, but many of these host their own socials during the weekend and you are welcome to stop by to visit any that you are curious about.

For information, please go to the Parents weekend schedule.


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